Crypto accounting · Poland

Crypto-accounting for businesses in Poland.

Comprehensive accounting support for crypto exchanges, crypto-payment services, DeFi projects, Web3 startups, and any activity involving cryptocurrency transactions — bookkeeping, tax, and HR in one system.

3-in-1
One engagement

Bookkeeping, tax filings, and HR/payroll run as a single system — not three separate providers.

24h
Expert response

A crypto-aware accountant answers operational questions within one business day.

100%
Audit-ready

Every figure in VAT, CIT, and PIT declarations traces back to source transactions.

Why it's different

Why does crypto accounting in Poland need a special approach?

For a crypto business, monthly invoices and a bank statement are not enough. Each operation must be understood economically, reconciled across exchanges, wallets, and banks, and turned into records that can withstand a tax review.

01

Data from different systems

Banks, exchanges, OTC platforms, custodial and non-custodial wallets rarely produce one clean dataset. We bring it into one accounting logic: income, expense, internal transfer, or fee.

02

Proper classification

A purchase, crypto-to-crypto swap, fee, staking reward, bridge, refund, and own-account transfer are different events. A classification error quickly becomes a tax error.

03

An explainable tax position

We build a traceable chain from transaction to declaration — so it is clear where every figure in VAT, CIT, PIT, and management reporting comes from.

In short

What does crypto accounting in Poland cover, and how is it priced?

Crypto accounting in Poland is the bookkeeping, tax reporting and HR/payroll work that a company transacting in crypto-assets must keep under Polish law: every purchase, crypto-to-crypto swap, fee, staking reward, bridge, refund and own-account transfer is classified, reconciled across banks, exchanges and wallets, and traced through to the VAT, CIT and PIT declarations filed with the Polish tax office, plus ZUS contributions. It is needed by crypto exchanges, crypto-payment services, DeFi projects, Web3 startups and CASPs, because monthly invoices and a bank statement are not enough to withstand a tax review. Pricing is indicative and scales with document volume: a dormant company pays 1,000 PLN + VAT a month, up to 20 documents a month costs 2,000 PLN, and above 200 documents each additional started block of 50 adds 300 PLN; HR and payroll are priced per person. Protegra maps the model and data sources first, sets up the workflow, then keeps the books, reconciles transactions and files every return and report each month.

ServiceWhat is deliveredPricing basis
Reconciliation & accountingData from banks, exchanges and wallets brought into one accounting logic; asset movements tracked, internal transfers separated from real income and expense.Monthly fee by document volume: 2,000 PLN for up to 20 documents / month; 6,700 PLN for 181–200; +300 PLN per additional started block of 50 above 200. Dormant company: 1,000 PLN + VAT.
Tax reporting & declarationsVAT, CIT and PIT declarations in which every figure traces back to source transactions; crypto-specific liabilities and timely filing.Included in the monthly fee; annual financial statements + CIT-8 billed at the average monthly fee for the year.
HR, payroll & ZUSOnboarding, payroll, taxes and ZUS contributions — routine HR taken over entirely.Per person per month: 150 PLN employment contract, 300 PLN mandate contract with ZUS; PIT-11 preparation 75 PLN/person.
Unified compliance frameworkFinancial and tax accounting that inherently meets regulator and compliance requirements — one picture, not three.Included; accounting policy & chart of accounts from 1,800 PLN.
ConsultationFinancial advisor, accountant or lawyer on request.from 450 PLN/hour.

Sources: Protegra indicative price list on this page (a precise, all-in quote follows a review of your model); Polish VAT, CIT and PIT reporting rules; ZUS contribution rules.

Every transaction.
Traceable.

What we cover

What does crypto bookkeeping in Poland cover for a CASP or crypto-first company?

Daily accounting, tax reporting, and HR in one system that meets regulator and compliance requirements by design.

Reconciliation & accounting

Data from banks, exchanges and wallets — asset movements tracked, internal transfers separated from real income and expense.

Tax reporting & declarations

A clear baseline for the tax office: crypto-specific liabilities and timely filing of every declaration.

HR, payroll & ZUS

Onboarding, payroll, taxes and ZUS contributions — we take over your routine HR entirely.

Unified compliance framework

Financial and tax accounting that inherently meets regulator and compliance requirements — one picture, not three.

Cost of accounting support

How much does crypto accounting in Poland cost?

Monthly accounting — by document volumePrice
Zero reporting (dormant company)1,000 PLN + VAT
Up to 20 documents / month2,000 PLN
21–40 documents / month2,750 PLN
41–60 documents / month3,450 PLN
61–80 documents / month4,050 PLN
81–100 documents / month4,600 PLN
101–120 documents / month5,100 PLN
121–140 documents / month5,600 PLN
141–160 documents / month6,000 PLN
161–180 documents / month6,400 PLN
181–200 documents / month6,700 PLN
Over 200 — each additional started block of 50 documents+300 PLN
HR & payrollPrice
Employment contract (umowa o pracę)150 PLN/person/mo
Employment contract + PPK220 PLN/person/mo
Service / mandate contract without ZUS150 PLN/person/mo
Service / mandate contract with ZUS300 PLN/person/mo
Contract of mandate with ZUS + PPK300 PLN/person/mo
PPK onboarding: implementation & setup300 PLN (one-time)
Employment / income certificate for an employee100 PLN/item
Reports / certificates on request (ZCNA, RMUA, IMIR, RCA…)80 PLN/item
PIT-11 preparation75 PLN/person
Sending PIT-11 by post50 PLN/person + postage
ZUS settlement for owners500 PLN/mo
Individual contract terms drafted by a lawyer450 PLN/contract
Onboarding a new employee / contractor900 PLN/employee
Employment / contract termination processing300 PLN/contract
Additional servicesPrice
Accounting policy & chart of accountsfrom 1,800 PLN
KRS / court register filingfrom 1,500 PLN
Data correctionsfrom 600 PLN
Correction of client-side errorsfrom 300 PLN
Debt collection / payment claims150 PLN/item
Verification on request100 PLN/item
Consultation (financial advisor / accountant / lawyer)from 450 PLN/hour
Extra fees & additional chargesPrice
Annual financial statements + CIT-8Avg. monthly fee for the year
Annual PIT for an entrepreneur / owner (no other income)500 PLN
Balance / debt confirmation20 PLN/item
CBRB500 PLN
Mixed sales (taxable & VAT-exempt)+50% of base rate
Fixed-asset valuation & registration150 PLN + 5 PLN/doc
Import / export, intra-EU & FX transactions20 PLN/transaction
VAT-UE declaration filing200 PLN
VAT-8 / VAT-9 declaration filing200 PLN
VAT margin settlement150 PLN/mo
ZUS settlement for owners500 PLN/person

Indicative pricing. Monthly accounting scales with document volume; HR & payroll, additional services and extra fees apply as listed. We send a precise, all-in quote after reviewing your model.

How we onboard you

How does onboarding for crypto accounting in Poland work?

At the start we don't just ask for access and wait for documents. First we analyse the model, data sources, transaction volume, and tax risks — then we set up the workflow so accounting doesn't fall apart mid-month.

01

Model & data diagnostics

We map how the company earns, where fiat and crypto flows pass through, which exchanges and wallets are used, and which documents already exist.

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02

Accounting process setup

We define the export format, document-transfer rules, reconciliation frequency, and the persons responsible for data on the client's side.

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03

Ongoing monthly support

We keep the records, reconcile transactions, prepare returns and reports, and resolve HR and tax issues at the end of each period.

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Written by Danil Marmysh ·
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